Request for Proposal (RFP) for Financial Management Services
Issued by: League of California Community Foundations
RFP Release Date: July 29, 2024
Proposal Due Date: August 30, 2024
Introduction
The League of California Community Foundations (LCCF) is seeking proposals from qualified individual consultants or firms to provide Financial Controller services. The selected consultant or firm should possess an understanding of membership associations and grantmaking institutions. This role is crucial to ensure the financial integrity, accountability, and sustainability of LCCF.
About the League of California Community Foundations
The League of California Community Foundations is a membership association for place-based community foundations across California. Our mission is to grow and strengthen California communities through shared learning and collaboration among community foundations. Currently the League has 38 affiliated community foundations in its coalition.
Scope of Work
The consultant or firm will be responsible for the following key functional areas for a contract term of 12 months beginning approximately October 2024. We estimate that this project will encompass approximately 10-20 hours per month with some variation from month to month.
- Financial Management and Reporting
- Prepare and present monthly, quarterly, and annual financial reports to LCCF staff, committees, and/or the Board of Directors.
- Ensure compliance with all relevant state and national financial regulations.
- Support Finance and Program Manager with day-to-day financial operations as needed.
- Budgeting and Forecasting
- Work with LCCF staff to develop and revise annual budgets and financial forecasts.
- Monitor budget performance and provide quarterly and annual variance analyses.
- Accounting and Audit
- Maintain accurate and complete financial records.
- Coordinate and oversee annual audits and/or financial compilations and reviews.
- Implement and monitor internal controls. Suggest new controls and procedures as appropriate.
- Grant Management
- Manage financial aspects of grantmaking activities including financial reporting to funders.
- Ensure proper documentation and compliance with grant requirements.
- Membership Association Management
- Handle financial transactions related to membership dues and fees.
- Provide annual financial analysis and reporting for membership activities.
- Strategic Planning
- Support LCCF staff and Board of Directors with strategic financial planning and decision-making.
- Provide financial insights and recommendations to the LCCF leadership team.
Qualifications
The ideal consultant or firm will have:
- A minimum of 5 years of experience in financial management, preferably within nonprofit membership associations and/or philanthropic grantmaking institutions.
- CPA certification or equivalent professional qualification(s).
- Proven experience in budgeting, forecasting, financial reporting, and audit coordination.
- Strong understanding of nonprofit accounting principles and regulations.
- Excellent analytical, organizational, and communication skills.
- Proficiency in financial management software and tools.
Proposal Requirements
Interested consultants or firms should submit a proposal that includes:
- Cover Letter: Brief introduction and summary of qualifications.
- Consultant/Firm Profile: Description of the consultant/firm, including relevant experience and expertise.
- Detailed Approach: Outline of the proposed approach to fulfilling the scope of work. Methodology and tools to be used.
- Team Qualifications: Resumes of key personnel who will be involved in the project.
- References: Contact information for at least three references from similar projects.
- Cost Proposal: Budget including hourly rates and estimated total cost.
Submission Instructions
Proposals must be submitted electronically by August 30, 2024 to:
Sheila Tyree
Program and Finance Manager
League of California Community Foundations
Sheila@LCCF.org
Evaluation Criteria
Proposals will be evaluated based on the following criteria:
- Relevant experience and qualifications.
- Understanding of membership associations and grantmaking institutions.
- Proposed approach and methodology.
- Cost-effectiveness.
- References and past performance.
Timeline
- RFP Release Date: July 29, 2024
- Proposal Submission Deadline: August 30, 2024
- Evaluation and Selection: September 2024
- Project Commencement: Estimated October 2024
Contact Information
For any questions or further information, please contact:
Sheila Tyree
Program and Finance Manager
League of California Community Foundations
Sheila@LCCF.org
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The League of California Community Foundations is committed to diversity and encourages proposals from consultants or firms representing diverse backgrounds.
Thank you for your interest in partnering with us to support our mission of growing and strengthening place-based community philanthropy in California.